Administrative Assistant

Deadline: 20 August 2023 - Job Code: 10.2.03

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Administrative Assistant in the Administration & IT Services Department.

Main Responsibilities

  • Provides administrative services in booking tickets and hotel accommodation upon request and instructions
  • Provides administrative services for removals upon appointment and termination of service.
  • Registers, deregisters and extends staff ID cards
  • Arranges for international visa for staff
  • Arranges for Austrian visa for delegates and nominated staff
  • Administers all matters concerning the Austrian Traffic Office
  • Provides services in preparation for meetings and conferences      
  • Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position

Requirements and Work Experience

  • Secondary School certificate plus special courses
  • 3 years of work experience

Skills and Knowledge

  • MS Office
  • Typing
  • Communication & interpersonal skills
  • Customer service orientation
  • Initiative and integrity
  • Proficiency in written and spoken English; German an asset


Monthly basic salary of (€3,660 x 12 per year), with tax-free benefits and six-week annual leave.


Applicants should please complete the form called “Application Form” which may be downloaded from our homepage ( and send it to:

Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – AUSTRIA
Or email: [email protected]

Online applicants should quote “Job Code 10.2.03” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 20 August 2023. Acknowledgements will only be sent to short-listed candidates.