Executive Secretary

Deadline: Open until filled - Job Code: 2.1.04

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Executive Secretary in the Director, Research Division’s Office.


Main Responsibilities

  • Arranges and records incoming correspondence (memos/letters/e-mails/invoices), and assists the Director in dispositions and distribution to the relevant staff; monitors and keeps Director informed regarding the status of follow up
  • Arranges and records outgoing correspondence (memos/letters/e-mails/invoices), assisting the Director in checking wording and style, and providing the necessary background information; dispatches and  files as required
  • Drafts memos/letters/e-mail/other response statements as requested by the Director
  • Follows-up pending matters within the Division and with other Division/Departments/Offices
  • Finalises the Division’s reports and presentations to Management and to the Governing Bodies
  • Schedules appointments of the Director
  • Translates correspondence from German to English and vice versa as required
  • Assists in the preparations for Meetings of Ministers, Governors and other high-level bodies; services these meetings and produces minutes/summaries of proceedings or decisions thereof
  • Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position


Requirements

  • Vocational training
  • 5 years of work experience


Skills and Knowledge

  • Office administration
  • MS Office
  • Typing
  • Effective writing & reporting
  • Communication & interpersonal skills
  • Customer service orientation
  • Initiative and integrity
  • Proficiency in written and spoken English, German an asset


Offer

Monthly basic salary of € 4,763 x 12 per year, with tax-free benefits and six-week annual leave.


Applications

Applicants should please complete the form called “Application Form” which may be downloaded from our homepage (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – AUSTRIA
Or email: [email protected]

Online applicants should quote “Job Code 2.1.04” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

Deadline: Open until filled. Acknowledgements will only be sent to short-listed candidates.