Senior Secretary

Deadline: 31 August 2022 - Job Code: 4.1.02

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Senior Secretary in the Petroleum Studies Department.


Main Responsibilities

  • Arranges and records incoming correspondence (memos/letters/e-mails/invoices), and assists the Head in dispositions and distribution to the relevant staff; monitors and keeps Head informed regarding the status of follow up
  • Arranges and records outgoing correspondence (memos/letters/e-mails/invoices), assisting the Head in checking wording and style, and providing the necessary background information; dispatches and  files as required
  • Drafts memos/letters/e-mail/other response statements as requested by the Head
  • Follows-up pending matters within the Department and with other Division/Departments/Offices
  • Finalises the Department’s reports and presentations to Management and to the Governing Bodies
  • Schedules appointments of the Head
  • Translates correspondence from German to English and vice versa as required
  • Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position


Requirements

  • Secondary School certificate plus special courses
  • 5 years of work experience


Skills and Knowledge

  • Office administration
  • MS Office
  • Typing
  • Communication & interpersonal skills
  • Customer service orientation
  • Initiative and integrity
  • Proficiency in written and spoken English, German an asset


Offer

Monthly basic salary of €3,680 x 12 per year, with tax-free benefits and six-week annual leave.


Applications

Applicants should please complete the form called “Application Form” which may be downloaded from our homepage (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – AUSTRIA
Or email: recruitment@opec.org

Online applicants should quote “Job Code 4.1.02” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 31 August 2022. Acknowledgements will only be sent to short-listed candidates.