Executive Secretary

Deadline: 23 May 2021 - Job Code: 2.1.04

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Executive Secretary in the Director, Research Division’s Office.


Main Responsibilities

  • Arranges and records incoming correspondence (memos/letters/e-mails/invoices), and assists the Director in dispositions and distribution to the relevant staff; monitors and keeps Director informed regarding the status of follow up
  • Arranges and records outgoing correspondence (memos/letters/e-mails/invoices), assisting the Director in checking wording and style, and providing the necessary background information; dispatches and  files as required
  • Drafts memos/letters/e-mail/other response statements as requested by the Director
  • Follows-up pending matters within the Division and with other Division/Departments/Offices
  • Finalises the Division’s reports and presentations to Management and to the Governing Bodies
  • Schedules appointments of the Director
  • Translates correspondence from German to English and vice versa as required
  • Assists in the preparations for Meetings of Ministers, Governors and other high-level bodies; services these meetings and produces minutes/summaries of proceedings or decisions thereof
  • Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position


Requirements

  • Vocational training
  • 5 years of work experience


Skills and Knowledge

  • Office administration
  • MS Office
  • Typing
  • Effective writing & reporting
  • Communication & interpersonal skills
  • Customer service orientation
  • Initiative and integrity
  • Proficiency in written and spoken English, German an asset


Offer

Monthly basic salary of € 4,265 x 12 per year, with tax-free benefits and six-week annual leave.


Applications

Applicants should please complete the form called “Application Form” which may be downloaded from our homepage (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – AUSTRIA
Or email: recruitment@opec.org

Online applicants should quote “Job Code 2.1.04” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 23 May 2021. Acknowledgements will only be sent to short-listed candidates.